Office Administrator

Our client is a privately owned and fiercely independent nationwide supplier of maintenance services. They serve corporate, public sector and managing agent clients, with sites from Aberdeen to Cornwall and Kent. They manage offices, commercial properties, retail sites, schools, universities, hospitals, hotels, laboratories, luxury residential units and historic listed buildings.

Job Description

They are looking for a responsible Contract and Mobilisation Administrator to join our team. Your main duties will be to prepare, negotiate and review various company contracts. A successful Contract Administrator will demonstrate a strong attention to detail along with the ability to discover potential risks. Ultimately, you should ensure all our contracts conform to legislative requirements and meet our company goals.

Key Responsibilities

- Ensuring all client instructions are logged

- Responding to customer communication via telephone and or emails

- Allocation of jobs to specific engineers and purchase orders to subcontractors

- Communication with colleagues/team - keeping them informed of client changes/requirements

- Administrative support per contract with the Clients, Contract Managers daily and Mobilisation Team

- Running monthly reports

- Setting up, Renewing and amending contracts

- Negotiating sales with subcontractors

- Maintaining your own contract planner

- Resolving queries with invoices for planned maintenance works

- Issuing PQQ's and setting up of new subcontractors

- Support Mobilisation when required

Necessary Skills Essential:

- Previous administration support experience

- Good MS Office skills including Excel and Word

- Able to produce professional written communication

- Highly organised with effective time management and ability to multitask

- Flexible and adaptable at any given moment, and able to work to strict timescales

- Able to remain calm and considered

- A proactive individual who has excellent interpersonal and influencing skills - these are required when following up for information

- Experience of working within a fast paced environment

- Standard Grade Qualification in English or Equivalent

- Strong attention to detail

- Flexible working hours to assist in meeting deadlines

- Good at Maths

The package:

  • Competitive salary
  • Performance bonus
  • Company pension
  • 32 days holiday (inclusive of bank holidays)
  • Ongoing training and support

If you are interested in this role, please apply with your CV or call Jak Walsh on 01223 827 339

Job Type Permanent Part Time
Location St Ives
Sector Administration
Salary £20000-24999 per year
Start Date 13th November 2020
Advertiser remoteapi
Job Ref 2808

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